GDPR‑friendly Guest Check‑in Forms
Secure online check‑in with clear privacy information for modern hospitality.
Plan4Host provides secure online check‑in forms to collect guest details, support registration workflows and speed up arrivals.
What’s included
- Personal data capture (name, contact, ID image) with clear guest information and privacy notice acknowledgement.
- Data stored in the EU with access controls, TLS in transit, provider-level encryption at rest, and server-side, application-layer AES-256-GCM encryption applied by Plan4Host for sensitive guest identification and contact fields.
- Support for core check‑in processing and property legal obligations, with separate optional consent flows where needed.
- Dedicated Data Processing Addendum (DPA) and clear Privacy Policy.
FAQ
Q: Are these guest check-in forms GDPR-friendly?
A: Yes. Plan4Host provides clear privacy information, a dedicated DPA, and structured guest acknowledgement inside the check-in flow.
Q: Where is guest data stored?
A: Primary application data is stored in EU-based infrastructure, in the Frankfurt, Germany region.
Q: Is sensitive guest data encrypted before database storage?
A: Yes. Plan4Host applies server-side, application-layer AES-256-GCM encryption to sensitive guest identification and contact fields before database storage.
Q: What happens to ID document images after check-in?
A: ID document images are removed when the reservation is confirmed or room-assigned, and scheduled cleanup jobs handle missed cases later.
Try it: Start free and enable check‑in for your property.